CommonSpot for Content Contributors

This two-day course teaches the basics of adding, editing, deleting, and formatting content, and setting security in a CommonSpot Content Server managed web site. A agenda for the two day course is outlined below.

Introduction

• Describe Course Objectives
• Features and Benefits of Using CommonSpot to Manage your Web Site
• Walkthrough several CommonSpot sites currently in production

Site Architecture and Organization

• How CommonSpot organizes Sites
• Sites
• SubSites
• Page Sets
• Pages
• Templates

Creating Pages

• "Template" Concepts
• Exploring the pre-defined CommonSpot Templates
• Logging In
• Creating New Pages
• Adding Textual Content to Pages
• Effectively locating your pages
• Deleting a Page
• Registering External Pages

Adding Content to Pages

• Using the WYSIWYG Editor
• Linking to other documents
• Adding Images
• Uploading MS Word Documents
• Working with PDF Documents
• Converting MS Powerpoint Files
• Approving Changes for Publication
• Using the Version History to "Roll Back" Content
• Finding "Work in Progress"

Using Standard CommonSpot Functionality

• Login Options
• Viewing the site as an anonymous end user
• Pending User Actions
• Changing Your Password
• Exploring the "Knowledge Sharing and Discovery Tools"
• Customizing the Login Experience

Understanding the CommonSpot Administrator

• Managing Page Default Options, Categories, and Font Lists
• Creating and Managing Subsites
• Exploring Administrative Reports
• Setting default security for a subsite
• Restricting user access to the CommonSpot toolbar

Managing Page Sets

• Creating a Page Set
• Using Page Set Navigation to ensure consistency between pages
• Break long articles into multiple pages with common navigation that reduces the need for vertical scrolling

Scheduling and Personalizing Content

• Hiding information based on security level
• Displaying information based on time of day / dates
• Displaying information based on group membership

Simple Forms and Datasheets

• Using the Form Element to create a "Feedback" Form that emails information to administrators
• Using the Form Element to create a data entry interface for a staff directory
• Using the Data Sheet Element to display contact information captured through the Simple Form element

Content Approval and Security

• Describe the Approval Process
• Configure a complex approval process
• Walkthrough the different approval roles
• Describe the differences between Read, Design, and
  Approval rights
• Restrict Access to CommonSpot Administrative Functions
• Manage Users and Groups
  

Courseware developed for PaperThin by Fig Leaf Software.

For more information or to schedule CommonSpot for Content Contributor Training at your location, contact your account manager at 617.471.4440, or email us at training@paperthin.com

To see a schedule of Fig Leaf public classes, click here.